With the rise of remote work, half of employees have weekly virtual meetings lasting 1-3 hours. Microsoft Teams, a widely used video conferencing and collaboration tool, allows users to connect online.

Users might need to record Microsoft Teams meetings for later use. Luckily, this post thoroughly shares how to record a Microsoft Teams meeting with its built-in recording feature and how to record Teams meetings secretly using a third-party screen recorder on Windows, PC, iOS and Android.

How to record Microsoft teams meeting with built-in recording feature

Fortunately, Microsoft teams provides a screen recording feature for free and paid plans. But it is not for everyone in a meeting. So, before learning how to record a Microsoft Teams meeting with its built-in recording feature, you should know who is allowed to record.

Who can start or stop recording a Microsoft Teams meeting

Let's check the table to understand who can record Microsoft Teams using its built-in screen recording feature.

Role of users	Can start recording?	Can stop recording?
Meeting organizer	Yes	Yes
Person from same org	Yes	Yes
Person from another org or company	No	No
Guest or anonymous users	No	No

Understand the limitations of Microsoft Teams recording

So, if you are the organizer of a Microsoft Teams meeting or are from the same organization as the organizer, you can start or stop recording the video meeting. However, the built-in screen recorder comes with some restrictions.

You should have one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials
You have to get permission to record the meeting from the IT admin
Only organizer or users from the same org are allowed to record meetings
If participants want to record the meeting, they need to get permission from the organizer first
Whiteboards and shared notes won't be captured
A single recording lasts up to four hours
Audio recording doesn't work well sometimes

Steps to record a meeting in Microsoft Teams using its built-in screen recorder

Although the built-in screen recording has many limitations, it fits people who want to avoid downloading any third-party screen recorder. Suppose you are the organizer, a user from the same company, or a permitted participant and have an eligible Microsoft account. In that case, you will have the option to record the screen in its interface.

Check the steps below to learn how to record a Microsoft Teams meeting with its built-in screen recording feature.

Step 1. Open a Microsoft Teams meeting. Just click "..." in the menu bar, and select the "Start Recording" button to start the recording. Everybody at the conference will be notified when the recording begins.

microsoft teams start recording a meeting Step 2. Click "Stop Recording" to end the recording whenever you want. Or you do nothing to let the recording end automatically when everybody leaves the meeting.

Step 3. The recording will be stored on the cloud and available to all participants. Feel free to check it.

How to record Microsoft Teams meeting secretly on Windows

As you already know, only some users can access Teams' built-in screen recording option. Even if you can record, it will notify every participant when you start the recording. Not to mention that its native screen recording has too many limitations.

Fortunately, everybody can secretly use a screen recorder outside of Teams to record virtual meetings. If you want to capture your Microsoft Teams meeting on Windows, you can try the Awesome Screenshot & Recorder browser extension. It is a 2-in-1 screenshot and screen recording tool that helps you record any online meeting with audio. Since it is a third-party screen recording tool, the other participants won't get any notification if you record Microsoft Teams meetings.

Awesome Screenshot & Recorder

One extension for all your screen recordings & screenshots

Record screen and capture screenshots easily
Edit videos/images quickly
Store videos/images to the cloud and share instantly

Now, let's check how to record Microsoft Teams meetings on Windows via Awesome Screenshot & Recorder.

Step 1. Download and install Awesome Screenshot & Recorder to your Chrome browser.

Step 2. Open the Microsoft Teams meeting you want to record.

Step 3. Click to launch Awesome Screenshot & Recorder on your Chrome. Sign in to it (Registered users can enjoy both local and cloud recording. If you don't sign in, you will have no cloud recording option.). Select "Record" > "Desktop" and set the other recording parameters, including video resolution, cloud or local storage, microphone sound, and so on.

awesome screenshot and recorder record desktop option

Step 4. Once the setting is done, click the blue "Start Recording" button.

Step 5. In the popup, click on "Window", select the Microsoft meeting window you want to record, then hit "Share" to start recording.

Step 6. If you want to stop the recording, you just hit the Pause icon in the control bar of Awesome Screenshot & Recorder. Then, a Stop icon will appear near the Pause icon. Just click it to stop the recording.

awesome screenshot and recorder stop recording

Step 7. View your recorded Teams meeting and edit it if needed.

How to record a Teams meeting secretly on Mac

Awesome Screenshot & Recorder also offers an app to record Microsoft Teams meetings secretly on your Mac.

Step 1. Download and install the Awesome Screenshot & Recorder app from Mac App Store.

Step 2. Launch the Awesome Screenshot & Recorder app and sign in to it (to enjoy unlimited recording time of cloud recording. You can still choose not to sign in. If you do so, you can only select local recording.). Click "Record" > "Window", and you will see all the opened windows on your Mac. You click on the window of your Teams meeting. You can also set the video quality.

awesome mac app record microsoft teams window

Step 3. Once ready, you can click the blue "Start Recording" button to start recording. Then you will see the recording status showing the "Pause" button, recording time, and "Stop" button in your Menu bar. You can pause or stop the recording according to your needs.

record internal audio on mac awesome recorder stop recording

Step 4. After you click the "Stop" button, your video will be saved to cloud storage, and you will see the following page. On that page, you can preview the recorded video, download it locally in MP4 format, edit it further, or share it easily.

record internal audio on mac awesome recorder saving options

How to record Teams meetings secretly on iPhone or iPad

Recording Teams meeting is simple if you are using an iOS device. You don't need to download any third-party screen recorder app, as iOS 11, or later version comes with a built-in screen recording feature. Check below to learn how to record Teams meetings secretly on iPhone or iPad.

Step 1. Open your iPhone or iPad, go to "Settings" > "Control Center".

Step 2. Check whether "Screen Recording" is included in the list or not. If it is already in it, then OK. Otherwise find "Screen Recording" in "More Controls" and press "+" to add it.

iphone enable screen recording feature Step 3. Go to the control panel and press the recording icon to start recording.

iphone record screen

Step 4. Open your Teams meeting. Your meeting will be recorded. To end the recording, you go to the control panel and hit the recording icon again.

Step 5. Find the recorded Microsoft Teams meeting in the Photo app.

How to record Teams meetings secretly on Android Phone

Android 11 or any higher version also comes with a built-in screen recorder which can help you record Teams on your Android phone. Thus, you are suggested to use the native tool because you don't need to download any other third-party screen recording apps.

Step 1. Access your "Quick Settings" menu by swiping down the Notifications panel.

Step 2. Tap on the "screen recorder" icon. If you can't find it, tap on the Plus symbol, select the "screen recorder" symbol, and drag it onto your "Quick Settings" menu. You'll be asked if you want to record audio. You can choose to record media sounds, the microphone, or no audio according to your needs. Once done, tap "Start recording".

android screen recording feature

Step 3. The recording will start after the countdown. Open Microsoft Teams meeting on your Android phone and stay on that page so that it can be captured.

Step 4. When you want to end the recording, you can tap the red recording icon at the top of your screen and press "Tap here to stop recording".

Step 5. Find the recorded video of your Teams meeting in your Gallery app.

Don't worry if your Android device is too old to offer the built-in screen recording option. Many screen recorder apps for Android can help you record Team meetings. Just try the AZ Screen Recorder.

Conclusion

Now you know how to record your Microsoft Teams meeting on PC, Mac, iPhone/iPad, or Android. You can try the method that best fits your needs.

How to Record Microsoft Teams Meetings on Any Device [2023]

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